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Minutes / Reports - January 2007
Academic Council
Meetings
Current Meeting minutes from Academic
Council. This includes faculty representation from all academic units
of the campus such as Division Coordinators, Program Coordinators, and our
Faculty Senator.
Administrative Council Meetings
Current
meeting minutes from Administrative Council. This includes
administrative representation from all facets of the campus - Athletics,
Enrollment Services, Continuing Education, Facilities Management, Health and
Wellness, Information and Technology Services, Student Affairs, and Student
Support.
Associate Dean's Group Meetings
Current
meeting minutes from the Associate Dean's Group. This includes
Enrollment Services, Student Affairs, Student Support, Continuing Education,
Athletics, Health and Wellness Center, Public Relations and our Processing
Center.
Budget / Strategic Planning Committee
Current
meeting minutes from our campus budget and strategic planning committee.
Recruitment and
Retention News
Winter Quarter Admissions Applications:
Through
December 20th, 216 freshman and transfer applications have been received.
This represents a 4.8% decrease over the same date last year when 227
freshman and transfer application had been received.
Bursar:
WINTER
QUARTER
CANCELLATION REMINDER
Tuesday, January 2, 2007 - Deadline
If you do not plan to attend Winter Quarter 2007, you must cancel all of
your registration in order to remove all courses and fees by accessing the
Office of the University Registrar Web site at
www.ohio.edu/registrar, select Register for
Classes under Quick Links to Online Services.
Note: Cancellation of
registration is defined as dropping all classes before the first day of the
quarter.
Regional Campus Deans Meeting
Notes
Thursday, December 7, 2006
Location: First Floor Conference Room, Cutler Hall
Guests: Charlie Bird, Steve Flaherty, Bill Willan, and Tom Shostak
10:00 – 10:15 Agenda Review and
Announcements
Attendees
Deans Rich Bebee, OUC, Paul Bibbins, OUE, Dan Evans, OUS, Jim Fonseca, OUZ.
MaryAnn Janosik, OUL participated by conference call. Also in attendance
for parts of the meeting were: Charlie Bird, Steve Flaherty, Bill Willan,
and Tom Shostak.
10:15 - 11:00 New
& High Priority Agenda Items
Work
hours for UORC administrators and classified staff
No campus uses time clocks. There should be
a 15 minute break every four hours of work and a lunch break. The work day
is 8:00 a.m.-5:00 p.m. Switchboard coverage varies by campus.
Faculty Conference at OUE
The Faculty Conference went well. Thank you
to OUE faculty and staff for a great conference. The Conference Planning
Committee needs to revisit if the conference should be every-other-year.
Faculty Searches
·
OUC – The campus has placed one advertisement in The Chronicle of Higher
Education for seven positions.
·
OUZ – The campus is ready to place the advertisement this week for four
faculty positions.
·
OUL – Search committees have been established. Four Group I faculty
position will be advertised in the Chronicle, and two Group II faculty
positions will be advertised locally.
·
OUS – The advertisement has been sent to the Chronicle for five Group I
faculty positions. Search committees have been established.
·
OUE – One Group I faculty position has been advertised in the Chronicle.
Search committee has been established.
All regional campuses are using PeopleSoft
for the searches.
Communication with campuses
OUZ distributes the meeting notes from the
Deans meeting to the administrators and the faculty. OUC distributes the
notes to the campus as a part of the Communicator newsletter. OUL, OUS, and
OUE distribute the notes to all employees via e-mail attachment.
Early Winter Session/Intersession
There is concern there is too much work to be
covered in a 1-2 week timeframe. Early Winter Session is either overload
for a regular faculty member or an adjunct must be hired. The Associate
Deans need to do an analysis of the effectiveness.
Charlie indicated the campuses are to stop
doing early winter session courses. The issue should be discussed by the
Associate Deans with Bill Willan.
11:00 - 12:00 Reports/Discussions with UORC
Leadership (Bill Willan, Steve Flaherty)
Community College Transfers and College
Graduates
Discussion was generated from an article
shared with the deans. When students of equal ability and goals of
receiving a four-year college, the following results were obtained:
·
Students that only go to baccalaureate degree institutions, 58% complete
their degree requirements.
·
Students who attend a community college and then transfer to baccalaureate
degree granting institutions, only 14% complete their degree requirements.
RBCA
Jim Fonseca is the chair of the program
committee. There should be interactive sessions during the 2007
conference. Participants should signup for various breakout sessions.
Participants should also be given the opportunity to list their own topics
for discussions from which others can choose. The common themes for the
conference should deal “Budgets and Fundraising”:
·
Budgets
·
Techniques of budget reallocations
·
Creative budgeting
·
Fundraising
·
Executive approach to fundraising
·
Innovative techniques for fundraising
Art Kirk is a possible speaker to make a
presentation connecting budget to strategic planning. Budget allocation
should focus on: 1. how to do budgeting, 2. how to realign a budget, 3. how
to reinvest, and 4. how to reallocate a budget.
ADT – Campus Security Audits
The ADT representatives who attended the
meeting offered the following suggestions for the campuses to focus on as a
means to increase campus security:
·
Decrease access to campus buildings.
·
Campuses should review the proposals on a routine basis.
·
Campuses should involve the local law enforcement agencies for them to learn
how the campuses function. Local law enforcement agencies can give
recommendations on how to respond to a crisis.
·
There should be a continuous assessment of campus security.
Each campus should develop a security plan
which is due to UORC at the end of the Winter quarter.
Central Pot-OTO
Formula will be developed for allocating
funds. One recommendation suggested that half of the Central Pot be given
across-the-board to the campuses, and the remaining half be distributed to
the campuses on a percentage basis depending upon the contribution to the
surplus. This will be more discussion in the future.
Eastern Update
The Eastern Campus requested a one-time
allocation from the Office of University Outreach and Regional Campuses to
focus on the increase in student enrollment. The resources will be utilized
to focus on four specific areas: 1. increase and implement the comprehensive
marketing and enrollment management plans that have been developed on the
Eastern Campus; 2. increase the recruitment strategies that have been
initiated to increase student enrollment; 3. renovate the existing
classrooms; and 4. equip the classrooms and laboratories with current
technology to improve the educational environment. The Deans agreed to the
allocation.
Faculty Coordinator Compensation Proposal
There will be future discussion.
Campus Bookstore Proposal
Representatives from Follett are scheduling
campus visits.
12:00 noon-1:00 p.m. – Lunch and Continued
Discussions with UORC Leadership (Charlie Bird, Tom Shostak, and Kim Hayden)
Educate the Tri-State
E-mail sent to campuses announcing the
signing of the agreement.
Complete-to-Compete
In December, Presidents Lefton and McDavis
will meet with legislators to review our progress. A joint marketing
campaign to introduce Complete-to-Compete in the areas surrounding all of
our 14 campuses will be initiated in December. Meetings have occurred
with both campuses about 2+2 programs.
Executive Dean
The position will be elevated, and the flow
of issues will be from the Deans through the Executive Dean to the Provost.
Charlie will have discussion with the President and Provost about his
future.
UORC Structure. Missing points.
There is a need for a project manager. This
is the hold in UORC.
Articulation Agreement Coordinator. The
individual will be 2/3 articulation, and 1/3 relationships.
Relationship Managers. The Managers will
work with the community colleges for the development of community college
partnerships. The Managers will report to the deans and UORC. The Managers
will develop partnerships with Jefferson Community College, Hocking College,
and Washington State Community College.
There will be a need to find a replacement
for Kathy Cain to work with Lorrain County Community College.
·
Workforce Training Director. The Director will provide training for local
businesses.
·
Marketing and Communication Director. The individual will be based in Joe
Brennan’s office.
OUS will start search for a new Associate
Dean.
Online courses
Tom Shostak and Bill Willan will develop a
list of courses to develop online to for students to complete the BCJ and
BTAS degree programs.
Faculty
list for online courses
A website will be developed for people doing
or wanting to do online courses.
Educator Website
Site is for people who want to get teacher
certification. Workshops will be posted on website. Website will also be
for principals and superintendents.
Staff Retreat
Retreat will mainly be for clerical staff.
Administrative support staff retreat will be on a Friday in April 2007.
Retreat will be at Lancaster. There will be on-campus workshops for
physical plant personnel.
The meeting adjourned at 2:00 p.m.
2:00 p.m.-3:00 p.m. – Tour of New Baker
Center
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